In May 2018, the procedure for payments to individuals against certain accounts codes was changed. Departments were required to have a contract in place before payments were processed. Vouchers submitted for payment required a contract control number be referenced. If a contract was not in place, departments were allowed to use a dummy contract control number (such as 99999 or 12345).
Effective July 1, 2019, the option to provide a dummy contract control number for payments to individuals against certain account codes will go away. If there is not a contract on file to reference, vouchers will not be processed. Instead, you will need to submit a confirming requisition (regardless of dollar value) with an explanation memo in order for payment to be processed.
Which services?
Any payment to an independent contractor with a SSN # and against these GL Account Codes:
51922 – Professional Consulting Fees - EGR
51923 – Professional Consulting Fees – Admin
51924 – WAN Support Services
51925 – Video Transmission Support Services
51926 – LAN Support Services
51927 – PC and Printer Support Services
51928 – Server Support Services
51929 – Mainframe Support Services
51970 – Academic / Res / Res Services
51990 – Other Current Services
53922 – Service Agreement – Laundry
53923 – Service Agreement – Lab Services
53924 – Service Agreement – Janitorial
53925 – Service Agreement – Waste Removal
53926 – Service Agreement – Security Services
53927 – Service Agreement – Pest Control Services
53928 – Service Agreement – Lawn and Grounds
53929 – Service Agreement – Other
53990 – Other Current Services
53996 - Entertainment