|Monthly Statement||Billing Cycle Name||Billing Cycle Dates||Final Date for Transaction Reconciliation (by 5:00 PM unless noted)||Statements Available||Final Statement Approval Deadline|
|December 2020*||12/18/2020||11/21 – 12/18||12/22/2020 by Noon***||12/23/2020||1/20/2021|
|January 2021||1/20/2021||12/19 – 1/20||1/22/2021||1/26/2021||2/22/2021**|
|February 2021*||2/19/2021||1/21 – 2/19||2/23/2021||2/25/2021||3/22/2021**|
|March 2021*||3/19/2021||2/20 – 3/19||3/23/2021||3/25/2021||4/20/2021|
|April 2021||4/20/2021||3/20 – 4/20||4/22/2021||4/26/2021||5/20/2021|
|May 2021||5/20/2021||4/21 – 5/20||5/24/2021||5/26/2021||6/21/2021**|
|June 2021*||6/18/2021||5/21 – 6/18||6/22/2021||6/24/2021||7/20/2021|
|July 2021||7/20/2021||6/19 – 7/20||7/22/2021||7/26/2021||8/20/2021|
|August 2021||8/20/2021||7/21 – 8/20||8/24/2021||8/26/2021||9/20/2021|
|September 2021||9/20/2021||8/21 – 9/20||9/22/2021||9/24/2021||10/20/2021|
|October 2021||10/20/2021||9/21 – 10/20||10/22/2021||10/26/2021||11/22/2021**|
|November 2021*||11/19/2021||10/21 – 11/19||11/23/2021 by Noon***||11/24/2021||12/20/2021|
|December 2021||12/20/2021||11/20 – 12/20||12/22/2021 by Noon***||12/23/2021||1/20/2022|
Billing Cycle Dates: Charges posted at the bank on these dates post to Financials in this cycle
Transaction Reconciliation: Distribution of charges by reconciler to appropriate project ID and account (expense) code
Statement Approval: Each transaction with correct project ID information and account must have an itemized receipt from the merchant. The statement must have 3 unique signatures – Cardholder, Reconciler and Approver.
|* Billling cycle ends the previous business day since 20th falls on weekend.|
|** Statement deadline extended thru next business day since 20th falls on a weekend/holiday.|
|*** Due to the university holiday schedule, reconciliation must be completed by 12:00pm on this date.|
NOTE: All statements are required to be routed and completely approved by 5:00 PM on the 20th of the following month. Any statements not in by that time will be placed on hold the next business day. If a statement is late for a second time, the hold will remain in effect for four (4) weeks from date the statement is received and also requires a memo from the Department head.
Questions? Email firstname.lastname@example.org.