PCard Billing Cycle Calendar
| Monthly Statement | Billing Cycle Name | Billing Cycle Dates | Final Date for Transaction Reconciliation (by 5:00 PM unless noted) | Statements Available | Final Statement Approval Deadline |
| December 2022 | 12/20/2022 | 11/19 – 12/20 | 12/21/2022 by 12:00 Noon*** | 12/22/2022 | 1/20/2023 |
| January 2023 | 1/20/2023 | 12/21 – 1/20 | 1/24/2023 | 1/26/2023 | 2/20/2023 |
| February 2023 | 2/20/2023 | 1/21 – 2/20 | 2/22/2023 | 2/24/2023 | 3/20/2023 |
| March 2023 | 3/20/2023 | 2/21 – 3/20 | 3/22/2023 | 3/24/2023 | 4/20/2023 |
| April 2023 | 4/20/2023 | 3/21 – 4/20 | 4/24/2023 | 4/26/2023 | 5/22/2023** |
| May 2023* | 5/19/2023 | 4/21 – 5/19 | 5/23/2023 | 5/25/2023 | 6/20/2023 |
| June 2023 | 6/20/2023 | 5/20 – 6/20 | 6/22/2023 | 6/26/2023 | 7/20/2023 |
| July 2023 | 7/20/2023 | 6/21 – 7/20 | 7/24/2023 | 7/26/2023 | 8/21/2023** |
| August 2023* | 8/18/2023 | 7/21 – 8/18 | 8/22/2023 | 8/24/2023 | 9/20/2023 |
| September 2023 | 9/20/2023 | 8/19 – 9/20 | 9/22/2023 | 9/26/2023 | 10/20/2023 |
| October 2023 | 10/20/2023 | 9/21 – 10/20 | 10/24/2023 | 10/26/2023 | 11/20/2023 |
| November 2023 | 11/20/2023 | 10/21 – 11/20 | 11/21/2023 by 12:00 Noon*** | 11/22/2023 | 12/20/2023 |
| December 2023 | 12/20/2023 | 11/21 – 12/20 | 12/21/2023 by 12:00 Noon*** | 12/21/2023 | 1/22/2024** |
Billing Cycle Dates: Transactions posted at the bank on these dates post to the Financial System in this cycle.
Transaction Reconciliation: Distribution of transactions by the reconciler to appropriate Project ID and Account (expense) Code.
Statement Approval: Each transaction with correct Project ID information and account must have an itemized receipt from the merchant. The statement must have three unique signatures: cardholder, reconciler and approver.
| LEGEND |
| * Billling cycle ends the previous business day since 20th falls on weekend. |
| ** Statement deadline extended thru next business day since 20th falls on a weekend/holiday. |
| *** Due to the university holiday schedule, reconciliation must be completed by 12:00pm on this date. |
NOTE: All statements are required to be routed and completely approved by 5:00 p.m. on the 20th of the following month. Any statements not in by that time will be placed on hold the next business day. If a statement is late for a second time, the hold will remain in effect for four weeks from the date the statement is received and also requires a memo from the department head.
Contact Us
Questions? Email cardservices_purchasing@ncsu.edu.