PCard Billing Cycle Calendar
| Monthly Statement | Billing Cycle Name | Billing Cycle Dates | Final Date for Transaction Reconciliation (by 5:00 PM unless noted) | Statements Available | Final Statement Approval Deadline |
| December 2020* | 12/18/2020 | 11/21 – 12/18 | 12/22/2020 by Noon*** | 12/23/2020 | 1/20/2021 |
| January 2021 | 1/20/2021 | 12/19 – 1/20 | 1/22/2021 | 1/26/2021 | 2/22/2021** |
| February 2021* | 2/19/2021 | 1/21 – 2/19 | 2/23/2021 | 2/25/2021 | 3/22/2021** |
| March 2021* | 3/19/2021 | 2/20 – 3/19 | 3/23/2021 | 3/25/2021 | 4/20/2021 |
| April 2021 | 4/20/2021 | 3/20 – 4/20 | 4/22/2021 | 4/26/2021 | 5/20/2021 |
| May 2021 | 5/20/2021 | 4/21 – 5/20 | 5/24/2021 | 5/26/2021 | 6/21/2021** |
| June 2021* | 6/18/2021 | 5/21 – 6/18 | 6/22/2021 | 6/24/2021 | 7/20/2021 |
| July 2021 | 7/20/2021 | 6/19 – 7/20 | 7/22/2021 | 7/26/2021 | 8/20/2021 |
| August 2021 | 8/20/2021 | 7/21 – 8/20 | 8/24/2021 | 8/26/2021 | 9/20/2021 |
| September 2021 | 9/20/2021 | 8/21 – 9/20 | 9/22/2021 | 9/24/2021 | 10/20/2021 |
| October 2021 | 10/20/2021 | 9/21 – 10/20 | 10/22/2021 | 10/26/2021 | 11/22/2021** |
| November 2021* | 11/19/2021 | 10/21 – 11/19 | 11/23/2021 by Noon*** | 11/24/2021 | 12/20/2021 |
| December 2021 | 12/20/2021 | 11/20 – 12/20 | 12/22/2021 by Noon*** | 12/23/2021 | 1/20/2022 |
Billing Cycle Dates: Charges posted at the bank on these dates post to Financials in this cycle
Transaction Reconciliation: Distribution of charges by reconciler to appropriate project ID and account (expense) code
Statement Approval: Each transaction with correct project ID information and account must have an itemized receipt from the merchant. The statement must have 3 unique signatures – Cardholder, Reconciler and Approver.
| LEGEND |
| * Billling cycle ends the previous business day since 20th falls on weekend. |
| ** Statement deadline extended thru next business day since 20th falls on a weekend/holiday. |
| *** Due to the university holiday schedule, reconciliation must be completed by 12:00pm on this date. |
NOTE: All statements are required to be routed and completely approved by 5:00 PM on the 20th of the following month. Any statements not in by that time will be placed on hold the next business day. If a statement is late for a second time, the hold will remain in effect for four (4) weeks from date the statement is received and also requires a memo from the Department head.
Contact Us
Questions? Email cardservices_purchasing@ncsu.edu.