PCard Billing Cycle Calendar

Monthly Statement Billing Cycle Name Billing Cycle Dates Final Date for Transaction Reconciliation (by 5:00 PM unless noted) Statements Available Final Statement Approval Deadline
December 2021 12/20/2021 11/20 – 12/20 12/21/2021 by 12:00 Noon*** 12/23/2021 1/20/2022
January 2022 1/20/2022 12/21 – 1/20 1/24/2022 1/26/2022 2/21/2022**
February 2022* 2/18/2022 1/21 – 2/18 2/22/2022 2/24/2022 3/21/2022**
March 2022* 3/18/2022 2/19 – 3/18 3/22/2022 3/24/2022 4/20/2022
April 2022 4/20/2022 3/19 –  4/20 4/22/2022 4/26/2022 5/20/2022
May 2022 5/20/2022 4/21 – 5/20 5/24/2022 5/26/2022 6/20/2022
June 2022 6/20/2022 5/21 –  6/20 6/22/2022 6/24/2022 7/20/2022
July 2022 7/20/2022 6/21 – 7/20 7/22/2022 7/26/2022 8/22/2022**
August 2022* 8/19/2022 7/21 – 8/19 8/23/2022 8/25/2022 9/20/2022
September 2022 9/20/2022 8/20 – 9/20 9/22/2022 9/26/2022 10/20/2022
October 2022 10/20/2022 9/21 – 10/20 10/24/2022 10/26/2022 11/21/2022**
November 2022* 11/18/2022 10/21 – 11/18 11/22/2022 by 12:00 Noon*** 11/23/2022 12/20/2022
December 2022 12/20/2022 11/19 – 12/20 12/21/2022 by 12:00 Noon*** 12/21/2022 1/20/2023

Billing Cycle Dates:  Transactions posted at the bank on these dates post to the Financial System in this cycle.

Transaction Reconciliation: Distribution of transactions by the reconciler to appropriate Project ID and Account (expense) Code.

Statement Approval: Each transaction with correct Project ID information and account must have an itemized receipt from the merchant. The statement must have three unique signatures: cardholder, reconciler and approver.

LEGEND
* Billling cycle ends the previous business day since 20th falls on weekend.
** Statement deadline extended thru next business day since 20th falls on a weekend/holiday.
*** Due to the university holiday schedule, reconciliation must be completed by 12:00pm on this date.

NOTE: All statements are required to be routed and completely approved by 5:00 p.m. on the 20th of the following month. Any statements not in by that time will be placed on hold the next business day. If a statement is late for a second time, the hold will remain in effect for four weeks from the date the statement is received and also requires a memo from the department head.

Contact Us

Questions? Email cardservices_purchasing@ncsu.edu.