PCard Billing Cycle Calendar
| Monthly Statement | Billing Cycle Name | Billing Cycle Dates | Final Date for Transaction Reconciliation (by 5:00 PM unless noted) | Statements Available | Final Statement Approval Deadline |
| December 2021 | 12/20/2021 | 11/20 – 12/20 | 12/21/2021 by 12:00 Noon*** | 12/23/2021 | 1/20/2022 |
| January 2022 | 1/20/2022 | 12/21 – 1/20 | 1/24/2022 | 1/26/2022 | 2/21/2022** |
| February 2022* | 2/18/2022 | 1/21 – 2/18 | 2/22/2022 | 2/24/2022 | 3/21/2022** |
| March 2022* | 3/18/2022 | 2/19 – 3/18 | 3/22/2022 | 3/24/2022 | 4/20/2022 |
| April 2022 | 4/20/2022 | 3/19 – 4/20 | 4/22/2022 | 4/26/2022 | 5/20/2022 |
| May 2022 | 5/20/2022 | 4/21 – 5/20 | 5/24/2022 | 5/26/2022 | 6/20/2022 |
| June 2022 | 6/20/2022 | 5/21 – 6/20 | 6/22/2022 | 6/24/2022 | 7/20/2022 |
| July 2022 | 7/20/2022 | 6/21 – 7/20 | 7/22/2022 | 7/26/2022 | 8/22/2022** |
| August 2022* | 8/19/2022 | 7/21 – 8/19 | 8/23/2022 | 8/25/2022 | 9/20/2022 |
| September 2022 | 9/20/2022 | 8/20 – 9/20 | 9/22/2022 | 9/26/2022 | 10/20/2022 |
| October 2022 | 10/20/2022 | 9/21 – 10/20 | 10/24/2022 | 10/26/2022 | 11/21/2022** |
| November 2022* | 11/18/2022 | 10/21 – 11/18 | 11/22/2022 by 12:00 Noon*** | 11/23/2022 | 12/20/2022 |
| December 2022 | 12/20/2022 | 11/19 – 12/20 | 12/21/2022 by 12:00 Noon*** | 12/21/2022 | 1/20/2023 |
Billing Cycle Dates: Transactions posted at the bank on these dates post to the Financial System in this cycle.
Transaction Reconciliation: Distribution of transactions by the reconciler to appropriate Project ID and Account (expense) Code.
Statement Approval: Each transaction with correct Project ID information and account must have an itemized receipt from the merchant. The statement must have three unique signatures: cardholder, reconciler and approver.
| LEGEND |
| * Billling cycle ends the previous business day since 20th falls on weekend. |
| ** Statement deadline extended thru next business day since 20th falls on a weekend/holiday. |
| *** Due to the university holiday schedule, reconciliation must be completed by 12:00pm on this date. |
NOTE: All statements are required to be routed and completely approved by 5:00 p.m. on the 20th of the following month. Any statements not in by that time will be placed on hold the next business day. If a statement is late for a second time, the hold will remain in effect for four weeks from the date the statement is received and also requires a memo from the department head.
Contact Us
Questions? Email cardservices_purchasing@ncsu.edu.