PCard Billing Cycle Calendar

Monthly Statement Billing Cycle Name Billing Cycle Dates Final Date for Transaction Reconciliation (by 5:00 PM unless noted) Statements Available Final Statement Approval Deadline
December 2020* 12/18/2020 11/21 – 12/18 12/22/2020 by Noon*** 12/23/2020 1/20/2021
January 2021 1/20/2021 12/19 – 1/20 1/22/2021 1/26/2021 2/22/2021**
February 2021* 2/19/2021 1/21 – 2/19 2/23/2021 2/25/2021 3/22/2021**
March 2021* 3/19/2021 2/20 – 3/19 3/23/2021 3/25/2021 4/20/2021
April 2021 4/20/2021 3/20 –  4/20 4/22/2021 4/26/2021 5/20/2021
May 2021 5/20/2021 4/21 – 5/20 5/24/2021 5/26/2021 6/21/2021**
June 2021* 6/18/2021 5/21 –  6/18 6/22/2021 6/24/2021 7/20/2021
July 2021 7/20/2021 6/19 – 7/20 7/22/2021 7/26/2021 8/20/2021
August 2021 8/20/2021 7/21 – 8/20 8/24/2021 8/26/2021 9/20/2021
September 2021 9/20/2021 8/21 – 9/20 9/22/2021 9/24/2021 10/20/2021
October 2021 10/20/2021 9/21 – 10/20 10/22/2021 10/26/2021 11/22/2021**
November 2021* 11/19/2021 10/21 – 11/19 11/23/2021 by Noon*** 11/24/2021 12/20/2021
December 2021 12/20/2021 11/20 – 12/20 12/22/2021 by Noon*** 12/23/2021 1/20/2022

Billing Cycle Dates:  Charges posted at the bank on these dates post to Financials in this cycle

Transaction Reconciliation: Distribution of charges by reconciler to appropriate project ID and account (expense) code

Statement Approval: Each transaction with correct project ID information and account must have an itemized receipt from the merchant. The statement must have 3 unique signatures – Cardholder, Reconciler and Approver.

LEGEND
* Billling cycle ends the previous business day since 20th falls on weekend.
** Statement deadline extended thru next business day since 20th falls on a weekend/holiday.
*** Due to the university holiday schedule, reconciliation must be completed by 12:00pm on this date.

NOTE: All statements are required to be routed and completely approved by 5:00 PM on the 20th of the following month. Any statements not in by that time will be placed on hold the next business day. If a statement is late for a second time, the hold will remain in effect for four (4) weeks from date the statement is received and also requires a memo from the Department head.

Contact Us

Questions? Email cardservices_purchasing@ncsu.edu.