|Monthly Statement||Billing Cycle Name||Billing Cycle Dates||Final Date for Transaction Reconciliation (by 5:00 PM unless noted)||Statements Available||Final Statement Approval Deadline|
|December 2022||12/20/2022||11/19 – 12/20||12/21/2022 by 12:00 Noon***||12/22/2022||1/20/2023|
|January 2023||1/20/2023||12/21 – 1/20||1/24/2023||1/26/2023||2/20/2023|
|February 2023||2/20/2023||1/21 – 2/20||2/22/2023||2/24/2023||3/20/2023|
|March 2023||3/20/2023||2/21 – 3/20||3/22/2023||3/24/2023||4/20/2023|
|April 2023||4/20/2023||3/21 – 4/20||4/24/2023||4/26/2023||5/22/2023**|
|May 2023*||5/19/2023||4/21 – 5/19||5/23/2023||5/25/2023||6/20/2023|
|June 2023||6/20/2023||5/20 – 6/20||6/22/2023||6/26/2023||7/20/2023|
|July 2023||7/20/2023||6/21 – 7/20||7/24/2023||7/26/2023||8/21/2023**|
|August 2023*||8/18/2023||7/21 – 8/18||8/22/2023||8/24/2023||9/20/2023|
|September 2023||9/20/2023||8/19 – 9/20||9/22/2023||9/26/2023||10/20/2023|
|October 2023||10/20/2023||9/21 – 10/20||10/24/2023||10/26/2023||11/20/2023|
|November 2023||11/20/2023||10/21 – 11/20||11/21/2023 by 12:00 Noon***||11/22/2023||12/20/2023|
|December 2023||12/20/2023||11/21 – 12/20||12/21/2023 by 12:00 Noon***||12/21/2023||1/22/2024**|
Billing Cycle Dates: Transactions posted at the bank on these dates post to the Financial System in this cycle.
Transaction Reconciliation: Distribution of transactions by the reconciler to appropriate Project ID and Account (expense) Code.
Statement Approval: Each transaction with correct Project ID information and account must have an itemized receipt from the merchant. The statement must have three unique signatures: cardholder, reconciler and approver.
|* Billling cycle ends the previous business day since 20th falls on weekend.|
|** Statement deadline extended thru next business day since 20th falls on a weekend/holiday.|
|*** Due to the university holiday schedule, reconciliation must be completed by 12:00pm on this date.|
NOTE: All statements are required to be routed and completely approved by 5:00 p.m. on the 20th of the following month. Any statements not in by that time will be placed on hold the next business day. If a statement is late for a second time, the hold will remain in effect for four weeks from the date the statement is received and also requires a memo from the department head.
Questions? Email email@example.com.