Before You Buy

Have You Considered These Questions?

Before you make any type of purchase on behalf of the University, there are several questions you should consider.

How to Buy It

Now that you have identified the need for a specific purchase and verified the funding source, use the Purchasing Decision Chart below to guide your next steps.

Purchasing Decision Chart

ORDER TYPE
DESCRIPTION
DOLLAR LIMIT
METHOD(S) USED
ORDER PLACED BY
Small Dollar Purchases
(<$4999)
Orders of supply items up to the departmental delegation level ($4999) $4999 1. MarketPlace
2. PCard
Department
Large Dollar Purchases
(>$5000)
Goods and services >$5000 None 1. Initiate a Requisition
2. A Purchase Order (PO) is sent to the selected supplier
Procurement Services
Service Agreements Services performed by an outside supplier None 1. Complete Contract Review Form
2. Department initiates a requisition if >$5000
3. Procurement Services creates PO from requisition if >$5000

Department (<$4999)

Procurement Services (>$5000)

Debarred Suppliers

Suppliers that have been banned from doing business with NC State (and all state agencies). See debarred federal and state suppliers here.