PCard Receipt Requirements

Receipts Requirements An itemized receipt is required for every transaction, including credits, listing: Date of purchase All items purchased Individual price Quantities Total of the purchase Merchant name and address is displayed. Vendor Quotes are not sufficient receipts, always include itemized Invoices Shipping charges are listed, if applicable Ship to address is an official university address A business purpose is listed on the receipt Confirm Sales tax was not charged, if applicable Sensitive information is redacted If charged an international transaction fee, the original receipt for the purchase can be attached as documentation Food and Alcohol purchases require a list of attendees and additional approval documentation: https://controller.ofa.ncsu.edu/resources/forms/ https://policies.ncsu.edu/policy/pol-04-20-02/ Car rental for domestic travel does not include additional insurance Lodging expenses are for room and tax only
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