Learning Resources
If you are looking for procurement resources and training, we have them both! The learning resources listed on this page are designed to support your role and keep you, your department, college, division and the university safe and in compliance with state and federal policies and laws.
New resources, including on-demand video tutorials, are added regularly.
In the table below, you can sort the columns by topic, resource type or resource title. You can also enter select key words in the search box to filter down the results according to your need.
| TOPIC | TYPE | TITLE | DESCRIPTION |
|---|---|---|---|
| Accounting | Training | Accounting 101 | This course is designed to provide participants with a comprehensive introduction to the fundamental principles and concepts that govern the world of accounting. |
| Accounting | Manual | Finance Basics Guide | This guide offers detailed accounting processes that are beneficial for those who are involved in accounting processes but have not received formal accounting training. Topics include: basic accounting principles, financial data reporting, small purchase vouchers, chart of accounts and more. |
| Accounting | Manual | Internal Controls for Financial Data Guide | This guide provides an introduction to internal controls in the context of financial data. It explores the fundamental concepts and principles of internal controls and their importance for safeguarding assets, ensuring compliance and enhancing operational efficiency. |
| Asset Management | Manual | Asset Management Manual | This manual has been developed to help departments understand asset management roles and procedures. |
| Asset Management | Manual | Asset Inventory Manual | This manual is dedicated to providing the guidelines and instructions associated with conducting effective and accurate inventory of capital assets. |
| Asset Management | Training | Asset Management Training | Asset Management Training is one of the requirements for gaining AM (Asset Management) Coordinator role. The second required course is Surplus Property Training. This course is also part of the Asset Management Professional certification program, which consists of: Asset Management Training Surplus Property Training Asset Inventory Training (optional) |
| Asset Management | Training | Surplus Property Training | Surplus Property Training is one of the requirements for gaining AM (Asset Management) Coordinator role. The second required course to gain access to this role is Asset Management Training. This course is also part of the Asset Management Professional certification program, which consists of: Asset Management Training Surplus Property Training Asset Inventory Training (optional) |
| Asset Management | Training | Asset Inventory Training | Asset Inventory Training is an optional course that is designed to support AM Coordinators in the annual inventory approval process. This course is also part of the Asset Management Professional certification program, which consists of: Asset Management Training Surplus Property Training Asset Inventory Training (optional) |
| Asset Management | Certification Program | Asset Management Professional | The Asset Management Professional certification program is designed to support colleges and divisions in the proper management of university-owned assets and property. This program consists of: Asset Management Training Surplus Property Training Asset Inventory Training |
| Card Services | Video | Card Services Playlist | This video playlist includes tutorials for how to navigate the PCard center, how to initiate a PCard request, how to upload matching receipts and more. |
| Card Services | Training | Fleet Card Training for Cardholders | This online course is part of the Fleet Card Training for Cardholders program. The course covers account management, card profiles, documentation requirements and a final assessment. Estimated completion time: 30 minutes. |
| Card Services | Training | PCard Training for Cardholders | This online course is part of the PCard Training for Cardholders required for first-time card applicants, reconcilers and statement approvers. The course covers an overview of the PCard Program, account management, card profiles, procurement guidelines, documentation requirements, compliance and resources. Estimated completion time: 1-2 hours. |
| Card Services | Training | PCard Training for Reconcilers | This online course is part of the PCard training for Reconcilers program. The course covers an introduction to reconciliation, transactions, statements and a final assessment. Estimated completion time: 1-2 hours. |
| Card Services | Manual | Fleet Card Manual for Cardholders | This manual has been developed to assist NC State cardholders, reconcilers and approvers with program details, including program benefits and eligibility, how to apply for a card, how to set up your account, roles and responsibilities, account management, card profiles, documentation requirements and deadlines. |
| Card Services | Manual | Fleet Card Manual for Reconcilers | This manual has been developed to assist NC State reconcilers with details about the NC State Fleet Card, account management, required training, reconciler tasks and resources. |
| Card Services | Manual | PCard Manual for Cardholders | This manual has been developed to assist NC State employees who are responsible for purchasing goods and services for their department. An overview of the PCard Program, account management, card profiles, procurement guidelines, documentation requirements, compliance, resources and tutorials are outlines in this manual. |
| Card Services | Manual | PCard Manual for Reconcilers | This manual has been developed to assist NC State PCard Reconcilers with details about the NC State PCard, transactions, statements, resources and tutorials. |
| Card Services | Manual | Virtual Payables Supplier Manual | This manual has been developed to assist NC State Suppliers in understanding the Virtual Payables Supplier program, which is the university’s preferred payment method for suppliers. Details about virtual payables, participation in virtual payables, payment process, payment schedule and program participation are outlined in this manual. |
| Card Services | Certification Program | Payments Professional | The Payments Professional certification program is part of NC State’s Business Officer Academy and is designed to support NC State’s staff in everyday payment processes. Successful completion of the following courses, in the order they are listed below, is required for becoming a Payments Professional: PCard Training for Cardholders PCard Training for Reconcilers Fleet Card Training for Cardholders (optional) |
| Contract Review | Video | Contract Review Playlist | This video playlist includes tutorials for how to submit a contract, check the status of a contract, search previously signed contracts and submit a contract amendment. |
| Contract Review | Video | Gifts, Grants and Contracts | This video goes over accounting for three types of funds commonly received at the university and its affiliated foundations – gifts, grants, and contracts. It is important to distinguish between these types of funds, as they have different requirements for proposals, acceptance, approval, and accounting. In this video, you will learn high-level distinguishing factors between gifts, grants and contracts. |
| Contract Review | Training | Purchasing 102 | This online course is part of the Certified Departmental Purchasing Representative (CDPR) program. The course covers spending guidelines, charting expense accounts, decision-making processes, writing specifications, RFQ/IFB/RFP processes, best practices and more. Estimated completion time: 1-1.5 hours. |
| Contract Review | Manual | Procurement Contract Manual | This manual has been developed to assist departments in understanding certain legal requirements and restrictions that affect their ability to accept certain contract terms. Contracts can take many forms; therefore, the review and execution of all university agreements must follow the appropriate university procedures outlined in this manual. |
| Gas Cylinders | Manual | Gas Cylinder Services Manual | This manual provides NC State faculty and staff with details and guidance on purchasing industrial, medical and specialty gas (lab gas) and dry ice. |
| Interdepartmental Transactions | Manual | Interdepartmental Transactions Manual | The guidelines and instructions in this manual have been developed to assist departments and colleges in identifying the types of interdepartmental transaction entries used in the Financial System; determining which IDT entry to use depending on the transaction; creating, submitting, searching and and approving IDTs. |
| Journal Entry | Manual | Journal Entry Manual | The guidelines and instructions in this manual have been developed to assist departments and colleges with the creating journal entries. |
| Procurement | Video | MarketPlace Playlist | The MarketPlace Playlist includes tutorials for navigating to the My Profile page, how to set up the My Profile page, how to create a MarketPlace order, how to enter a receiver, how to cancel a receiving report, how to create a standing order and how to edit a MarketPlace requisition. |
| Procurement | Video | Procurement Services Playlist | The Procurement Services playlist includes tutorials for how to buy and receive, how to cancel a receiving report, how to create a non MarketPlace requisition and many other procurement topics. |
| Procurement | Training | MarketPlace Training | This online course is part of the MarketPlace Training required to become a Certified Departmental Purchasing Representative (CDPR). The course covers how to purchase goods and services via the MarketPlace. Estimated completion time: 2 hours. |
| Procurement | Training | Purchasing 101 | This online course is part of the Certified Departmental Purchasing Representative (CDPR) program. The course covers identifying the services offered by NC State’s Procurement Services, demonstrating a clear understanding of NC State’s purchasing processes and procedures, interpreting and applying the guidelines stated in the Purchasing Decision Chart and following the current order of procurement methodologies set forth by NC State University. Estimated completion time: 1.5-2 hours. |
| Procurement | Training | Purchasing 102 | This online course is part of the Certified Departmental Purchasing Representative (CDPR) program. The course covers state spending guidelines, selecting the correct expense account for each purchase, being able to use the procurement services flow charts to follow the appropriate process for purchasing goods and services when these are not available through the MarketPlace, writing specifications for services, equipment, and software for purchases of $5,000 and above, submitting appropriate documentation for Request for Quotes (RFQs), Invitation for Bids (IFBs), and Request for Proposals (RFPs), bid packages and making award recommendations, submitting complete and accurate procurement contracts for review, administering procurement contracts in a timely manner and following the recommended best practices for advanced procurement processes. Estimated completion time: 1-1.5 hours. |
| Procurement | Training | IT Procurement Training | IT Procurement Training is an online course that is required to become a Certified Departmental Purchasing Representative (CDPR). The other courses that are part of this certificate program are MarketPlace Training, Purchasing 101 and Purchasing 102. |
| Procurement | Manual | MarketPlace Manual | This manual has been developed to assist NC State departments in understanding the MarketPlace. It outlines details about MarketPlace access, shopping the MarketPlace page, placing an order, order approval workflow, order confirmation and tracking, receiving, returning and canceling an order, order history, MarketPlace resources, tutorials and best practices. |
| Procurement | Manual | Purchasing Manual: Introduction to Procurement | This manual has been developed to assist NC State's Division of Purchase and Contract with an overview of the the regulations and purchasing policies set forth by the state of North Carolina. It outlines an introduction to purchasing, purchasing processes, purchasing guidelines, commodity-specific purchasing, contract review services, best practices, purchasing resources and tutorials. |
| Procurement | Manual | Purchasing Manual: Advanced Procurement Practices | This manual has been developed to assist NC State employees in understanding spending guidelines, the chart of expense accounts, the decision-making process, writing specifications, the RFQ/IFB/RFP process, evaluating supplier bid requests, best practices, resources and tutorials. |
| Procurement | Manual | Request for Proposals (RFPs) Manual | This manual has been developed to assist NC State's Procurement Services department in undertstanding the RFP process. An overview of the Requests for Proposals (RFPs), an introduction to RFPs, developing a RFP, the RFP evaluation committee, the RFP evaluation process and the RFP project timeline are outlined in this manual. |
| Procurement | Manual | PO Invoice Processing Guide | This guide includes step-by-step instructions ad tutorials for how to upload and process invoices for payment. |
| Procurement | Manual | IT Procurement Guide | This guide was developed to help NC State remain compliant with state and federal laws, contractual agreements, and campus policies, regulations and rules; to standardize the resources already in place at the university, which reduces the cost of implementation and support; and to speed up the review and approval process, making the procurement of IT more efficient. |
| Procurement | Certification Program | Certified Departmental Purchasing Representative | The Certified Departmental Purchasing Representative (CDPR) program is part of NC State’s Business Officer Academy and is designed to support NC State’s staff in their everyday procurement processes. Successful completion of the following courses, in the order they are listed below, is required for becoming a CDPR: MarketPlace Training Purchasing 101 IT Procurement Training Purchasing 102 |
| Spending Guidelines | Manual | Spending Guidelines | This guide has been developed to help employees become knowledgeable of the rules, regulations and precedents that have been put in place to ensure that wise spending decisions are made at all times. |
| Supplier Information Management | Manual | Supplier Information Manual for Campus | This manual has been developed to assist departments in understanding the step-by-step instructions for how to research and initiate supplier invitations. |
| Transaction Reconciliation and Tracking | Manual | OMAR Reconciliation and Tracking Guide | This guide outlines the why and they how of transaction reconciliation and tracking. |
| Travel | Manual | Conference and Meeting Expenses Guide | The Conference and Meeting Expenses Guide covers external conferences and employee training expenses, internal conferences and meeting expenses, virtual conferences and meeting expenses and forms and help documents. |
| Travel | Manual | The Travel Manual | This manual was developed to assist departments in understanding allowable expenses and reimbursements for travel while conducting official state business. |
| Asset Management | Video | Asset Inventory Playlist | This playlist includes tutorials for all processes related to asset inventory. |
| Asset Management | Video | Asset Management Playlist | This playlist includes tutorials for all processes related to asset management. |
| Asset Management | Video | Surplus Property Playlist | This playlist includes tutorials for processes related to submitting surplus requests. |
| Warehouse Services | Manual | Shipping and Receiving Manual | The manual has been developed to assist departments in understanding an overview of shipping and receiving. Shipping, receiving and redelivering goods are outlined in this manual. |
| Warehouse Services | Manual | Surplus Property Manual | This manual has been developed to assist departments in understanding the process for properly disposing of assets through the university Surplus Property Office. |
| Warehouse Services | Manual | University Storage Manual | This manual has been developed to assist departments in understanding an overview of the university storage. An introduction to storage, the storage request process, storage billing, preparing items for storage and best practices are outlined in this manual. |
| WolfCopy/WolfPrint Services | Video | WolfCopy/WolfPrint Services Playlist | The WolfCopy/WolfPrint Services playlist includes tutorials for how to print/copy from your enhanced multi-functional device. |
| WolfCopy/WolfPrint Services | Manual | WolfCopy Customer Manual | This manual was developed to assist departments in understanding the WolfCopy customer. WolfCopy provides Managed Print Services to NC State faculty, staff and students. An introduction to WolfCopy, rates and invoicing, repairs and service calls, device inventory and WolfCopy how-tos are outlined in this manual. |
| Year End Planning | Manual | Year End Planning Guide | The Office of Finance and Administration Principles of Work, Procurement Services and Card Services have teamed up to create this Year End Planning Guide, which is designed as an organizational tool that answers common questions about year end, why it is important, what needs to be done to prepare and what the year end deadlines are. |