Guide for Foreign Individuals

Definition

You have identified as a Foreign Individual because you are an individual who has not been granted United States permanent residence as demonstrated by your tax documentation and you are being paid as a foreign individual. This guide provides clear information on how to complete the supplier registration process for Foreign Individuals, as well as how to modify your information when needed. 

How does the process work?

To become an NC State supplier, please request a supplier invitation from the department to whom you will be providing goods or services. You will receive an email notification inviting you to register as a new NC State payee.

Once you receive the invitation, you will first create a PaymentWorks account and then complete the NC State registration. NC State will then verify the information you submitted. If at any point you have questions, please contact us at supplier_onboarding@ncsu.edu. We will be happy to assist you with any questions or concerns you may have.

Follow the instructions below to create your PaymentWorks account. If you already have a PaymentWorks account, skip to step 3 to complete the NC State Registration form.

STEP 1: Gather Information

DESCRIPTIONREQUIREDOPTIONAL
TIN Type: Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN) or Foreign Tax IDx
Legal Namex
Tax Number or Social Security Numberx
Tax Classification Other Descriptionx
W-8BENx
Full Name or DBA (Doing Business As)x
Business Phone Numberx
Preferred Emailx
Websitex
Description of Goods or Servicesx
Primary Full Business Addressx
Remittance Addressx
Supplier Categoryx
Insurance Information (if applicable, provide policy number, insurance certificate, and expiration date; if not applicable, select “I will not be providing insurance”)x
Additional Tax Information if traveling to the U.S.x
Conflict of Interest Informationx
Payment / Banking Information x
Accounts Receivable Contact Informationx

If your country does not require a Foreign Tax ID Number, please contact supplier_onboarding@ncsu.edu to receive a unique identifier.

STEP 2: Create a PaymentWorks Account

  1. Click on the link listed in the email invitation, which will take you to the PaymentWorks platform. 
  2. Click on Join Now. 
  3. Enter the following information
    1. First name
    2. Last name
    3. Phone number
    4. Email address – this will be your PaymentWorks login credentials
    5. Password
  4. Click on Join Now.
  5. Confirm your email address using the instructions in the activation email sent by PaymentWorks.
  6. Click on Sign In.
  7. Log in with your newly created PaymentWorks credentials. This will bring you to the NC State registration form.

STEP 3: Complete the NC State Registration form

  1. Log into PaymentWorks with your credentials. 
  2. Click on the Connect tab.
  3. Use the information collected during step 1 to enter your information on the NC State Registration form.
  4. Select a payment method from these options:
    • Wire: 30 days
    • Check (Issued in U.S. dollars): 45 days

If you have a U.S. remittance address, your payment method will default to check (issued in U.S. dollars).

  1. Click on Submit.

Vendor Help

TOPICRESOURCES
Account HelpConnecting as New Vendor
Locating Your NVR
Banking HelpBank Validation Documentation
International Bank Account Number (IBAN) in PaymentWorks
Bank Validation Call From PW
Support HelpHow to Contact PaymentWorks Support
Tax HelpTax Information Help
How To Fill Out Tax Forms and Upload To PaymentWorks Account
Updates HelpUpdating Company info 
Editing Bank Account and Remittance Information

Additional Guidance 

TOPICGUIDANCE
Email PaymentWorks allows only one account per email address.
Insurance Insurance is not required for onboarding. Select “I will not be providing insurance” if this applies to you.
If you are providing insurance use 2711 Sullivan Dr, Campus Box 7204, Raleigh, NC 27695 as the address.
Invoices Submit invoices to your NC State customer, not through PaymentWorks.
If you are receiving an honorarium, register as yourself, not your company.
Payment Payment is not disbursed through PaymentWorks. It is a tool to collect vendor information, update as needed and view invoice status.
Updates Contact supplier onboarding if updating TIN, Legal Name in PaymentWorks. We need to verify this information.
Users If you create an account with a different email address than the one the invite was sent to, please email us at supplier_onboarding@ncsu.edu to let us know.