Written by Paislee Thomas.
Your PCard is an essential tool for managing university travel expenses, covering everything from flights and hotels to parking and local transportation.
Before your next trip, take a few minutes to review this checklist to ensure your PCard is ready to go, preventing hiccups and declines on the road.
- Register for Global Card Access (GCA): Your first step! Always register with GCA before traveling, whether domestically or internationally.
- Know Your Personal Identification Number (PIN): While some merchants might let you bypass the PIN, attempting this often causes an immediate card decline. Always have your PIN handy to ensure smooth transactions.
- Check Your Spending Limits: Familiarize yourself with your cards’ spending limits. If you anticipate an expense exceeding the standard $5,000 transaction limit, submit a Temporary Change to Spending Limits request in the PCard Center before your departure.
- Confirm Spending Profiles: If your itinerary includes official entertainment activities, you are responsible for double-checking the required entertainment profile has been added to your card.
The Card Services Team has compiled a comprehensive document with tips on traveling with your PCard and more. Review the PCard Travel Tips before finalizing your next travel arrangements!