Written by Paislee Thomas.
The Card Services team in Procurement & Business Services has been busy transitioning the monthly compliance reports from the familiar PDF format delivered through Report to Web to a new inbox delivery of interactive Excel Workbooks.
Two new reports will be delivered every month, approximately 50 to 55 days after the close of each billing cycle to designated PCard approvers on the college and division business offices.
Transaction Review Report
The Transaction Review Report contains a review of all transactions measured against the spending, procurement and travel guidelines, as outlined in the Cardholder Agreement.
This report will include alert trends for:
- Unreconciled transactions
- Tax charged
- Split transactions (exceeds spend limits)
- Fuel purchases without rental car
- IT related spend
- Food purchases
- Possible personal purchases
- Gift Card and award purchases
Statement Review Report
The Statement Review Report report contains a summary of the statement review findings including late statement trends by cardholder, improper and missing receipts and a list of the statements reviewed for each statement cycle.
New Delivery Process
Reports will be delivered by email. The first set of new reports are scheduled to be released mid-December. Learning resources are being developed to outline the most effective ways to interpret and utilize these monthly PCard compliance reports.