Supplier Onboarding and Information Management is moving from Accounts Payable to Procurement & Business Services. Starting July of 2021, NC State has established a new supplier onboarding process that represents no cost to university suppliers. While in previous years departments would collect sensitive supplier information, which was used to create and update supplier accounts into the Financial System, this process presented a security risk, both to the supplier and to the university.
Partnering with PaymentWorks
NC State has partnered with PaymentWorks, a third-party onboarding platform that eliminates the risk of business payments fraud and ensures regulatory compliance by automating the complex payee management process. In addition, the new supplier onboarding platform will reduce the workload for campus by allowing suppliers to create and manage their profile directly.
Supplier Invites
The Supplier Onboarding Team will initiate invites to select suppliers during soft launch of the platform starting July 13. If suppliers contact you to verify the legitimacy of the email invite, please reassure them that this is NC State’s new supplier onboarding process and direct them to the Supplier Information Manual for Vendors.
Once the platform is launched campus-wide in early to mid August, departments will be able to initiate these invites. Stay tuned for more information.
Please Share!
This announcement is being sent to Lead Business Officers and other personnel who currently have access to submit requests to add and update suppliers in the Financial System. Please share this announcement in your departments, as appropriate.
Questions?
Contact Megan Brown or Monica O’Brien at supplier_onboarding@ncsu.edu .