Virtual Payables for Campus

Frequently Asked Questions

How do I know if a supplier is a Virtual Payables supplier?

1. Navigate to the Supplier Center.
2. Select Vendor under Supplier Type.
3. Enter the supplier name under Supplier Information.
4. Click on Search.
5. Select the supplier by clicking on the Supplier ID.
6. If the ePayables Supplier field is checked, the supplier is a Virtual Payables supplier.

How do I know if a payment has been sent to the supplier?

1. Navigate to the Voucher Entry page.
2. Enter the Invoice Number to retrieve the associated voucher.
3. Click on the Payments tab at the top of the screen.
4. Scroll to the BOA Payment Details section.
5. If there is a BOA Transmission Date listed, that is the date the payment advice was sent to the supplier.

Below is an example of a supplier who has been sent an email to take payment, but has not yet done so:

How do I know if the supplier has taken payment (or been paid)?

• If there is a date listed in the BOA File Recon Date field, that is the date that the supplier took payment.
• If there is a BOA Transmission Date but no date in the BOA File Recon Date field, that means the supplier has been sent an email to take payment but has not yet done so.

Below is an example of a supplier who has been sent an email to take payment and has done so:

Who can become a Virtual Payables supplier?

Virtual Payables is the preferred payment mechanism at NC State. All suppliers who accept credit cards post-invoicing and do not charge a processing fee, are eligible to enroll in this payment method during the onboarding process. 

Contact Us

Have a question that’s not listed here? Please contact the Virtual Payables Administrator at ncsu_epay@ncsu.edu.