PCard Billing Cycle Calendar
| Monthly Statement | Billing Cycle Name | Billing Cycle Dates | Final Date for Transaction Reconciliation (by 5 p.m. unless noted) | Statements Available | Final Statement Approval Deadline (by 5 p.m.) |
| December 2023 | 12/20/2023 | 11/21 – 12/20 | 12/21/2023 by noon*** | 12/21/2023 | 1/22/2024** |
| January 2024* | 1/19/2024 | 12/21 – 1/19 | 1/23/2024 | 1/25/2024 | 2/20/2024 |
| February 2024 | 2/20/2024 | 1/20 – 2/20 | 2/22/2024 | 2/26/2024 | 3/20/2024 |
| March 2024 | 3/20/2024 | 2/21 – 3/20 | 3/22/2024 | 3/26/2024 | 4/22/2024** |
| April 2024* | 4/19/2024 | 3/21 – 4/19 | 4/23/2024 | 4/25/2024 | 5/20/2024 |
| May 2024 | 5/20/2024 | 4/20 – 5/20 | 5/22/2024 | 5/24/2024 | 6/20/2024 |
| June 2024 | 6/20/2024 | 5/21 – 6/20 | 6/24/2024 | 6/26/2024 | 7/22/2024** |
| July 2024* | 7/19/2024 | 6/21 – 7/19 | 7/23/2024 | 7/25/2024 | 8/20/2024 |
| August 2024 | 8/20/2024 | 7/20 – 8/20 | 8/22/2024 | 8/26/2024 | 9/20/2024 |
| September 2024 | 9/20/2024 | 8/21 – 9/20 | 9/24/2024 | 9/26/2024 | 10/21/2024** |
| October 2024* | 10/18/2024 | 9/21 – 10/18 | 10/22/2024 | 10/24/2024 | 11/20/2024 |
| November 2024 | 11/20/2024 | 10/19 – 11/20 | 11/22/2024 | 11/26/2024 | 12/20/2024 |
| December 2024 | 12/20/2024 | 11/21 – 12/20 | 12/21/2024 by noon*** | 12/23/2024 | 1/22/2025** |
Billing Cycle Dates: Transactions posted at the bank on these dates are posted to the Financial System in this cycle.
Transaction Reconciliation: Distribution of transactions by the reconciler to the appropriate Project ID and Account (expense) Code.
Statement Approval: Each transaction with correct Project ID information and account must have an itemized receipt from the merchant. The statement must have three unique signatures: cardholder, reconciler and approver.
| LEGEND |
| * Billing cycle ends the previous business day since the 20th falls on a weekend/holiday. |
| ** Statement deadline extended through next business day since the 20th falls on a weekend/holiday. |
| *** Due to the university holiday schedule, reconciliation must be completed by noon on this date. |
NOTE: All statements are required to be routed and completely approved by 5 p.m. on the 20th of the following month. Any statements not in by that time will be placed on hold the next business day. If a statement is late for a second time, the hold will remain in effect for four weeks from the date the statement is received and also requires a memo from the department head.
Contact Us
Questions? Email cardservices_purchasing@ncsu.edu.