PCard Billing Cycle Calendar
| Monthly Statement | Billing Cycle Name | Billing Cycle Dates | Final Date for Transaction Reconciliation (by 5:00 p.m. unless noted) | Statements Available | Statement Due |
| December 2025* | 12/19/2025 | 11/21 – 12/19 | 12/22/2025 by 12:00 Noon*** | 12/23/2025 | 1/20/2026 |
| January 2026 | 1/20/2026 | 12/20 – 1/20 | 1/22/2026 | 1/26/2026 | 2/20/2026 |
| February 2026 | 2/20/2026 | 1/21 – 2/20 | 2/24/2026 | 2/26/2026 | 3/20/2026 |
| March 2026 | 3/20/2026 | 2/21 – 3/20 | 3/24/2026 | 3/26/2026 | 4/20/2026 |
| April 2026 | 4/20/2026 | 3/21 – 4/20 | 4/22/2026 | 4/24/2026 | 5/20/2026 |
| May 2026 | 5/20/2026 | 4/21 – 5/20 | 5/22/2026 | 5/27/2026 | 6/22/2026** |
| June 2026* | 6/19/2026 | 5/21 – 6/19 | 6/23/2026 | 6/25/2026 | 7/20/2026 |
| July 2026 | 7/20/2026 | 6/19 – 7/20 | 7/22/2026 | 7/24/2026 | 8/20/2026 |
| August 2026 | 8/20/2026 | 7/21 – 8/20 | 8/24/2026 | 8/26/2026 | 9/21/2026** |
| September 2026* | 9/18/2026 | 8/21 – 9/18 | 9/22/2026 | 9/24/2026 | 10/20/2026 |
| October 2026 | 10/20/2026 | 9/19 – 10/20 | 10/22/2026 | 10/26/2026 | 11/20/2026 |
| November 2026 | 11/20/2026 | 10/21 – 11/20 | 11/24/2026 by 12:00 Noon*** | 11/25/2026 | 12/21/2026** |
| December 2026* | 12/18/2026 | 11/21 – 12/18 | 12/26/2026 by 12:00 Noon*** | 12/26/2026 | 1/20/2027 |
Billing Cycle Dates: Transactions posted at the bank on these dates are posted to the Financial System in this cycle.
Transaction Reconciliation: Distribution of transactions by the reconciler to the appropriate Project ID and Account (expense) Code.
Statement Approval: The statement requires three unique approvals from the cardholder, reconciler and approver to ensure all purchases are valid, have necessary documentation and align with the mission of the department.
| LEGEND |
| * Billing cycle ends the previous business day since the 20th falls on a weekend/holiday. |
| ** Statement deadline extended through next business day since the 20th falls on a weekend/holiday. |
| *** Due to the university holiday schedule, reconciliation must be completed by noon on this date. |
NOTE: All statements are required to be routed and completely approved by 5 p.m. on the 20th of the following month. Any statements not in by that time will be placed on hold the next business day. If a statement is late for a second time, the hold will remain in effect for four weeks from the date the statement is received and also requires a memo from the department head.
Contact Us
Questions? Email cardservices_purchasing@ncsu.edu.