PCard Billing Cycle Calendar
| Monthly Statement | Billing Cycle Name | Billing Cycle Dates | Final Date for Transaction Reconciliation (by 5:00 p.m. unless noted) | Statements Available | Final Statement Approval Deadline (by 5:00 p.m.) |
| December 2024 | 12/20/2024 | 11/21 – 12/20 | 12/21/2024 by 12:00 Noon*** | 12/23/2024 | 1/22/2025** |
| January 2025 | 1/20/2025 | 12/21 – 1/20 | 1/22/2025 | 1/24/2025 | 2/20/2025 |
| February 2025 | 2/20/2025 | 1/21 – 2/20 | 2/24/2025 | 2/26/2025 | 3/20/2025 |
| March 2025 | 3/20/2025 | 2/21 – 3/20 | 3/24/2025 | 3/26/2025 | 4/21/2025** |
| April 2025* | 4/18/2025 | 3/21 – 4/18 | 4/22/2025 | 4/24/2025 | 5/20/2025 |
| May 2025 | 5/20/2025 | 4/19 – 5/20 | 5/22/2025 | 5/23/2025 | 6/20/2025 |
| June 2025 | 6/20/2025 | 5/21 – 6/20 | 6/24/2025 | 6/26/2025 | 7/21/2025** |
| July 2025* | 7/18/2025 | 6/21 – 7/18 | 7/22/2025 | 7/24/2025 | 8/20/2025 |
| August 2025 | 8/20/2025 | 7/19 – 8/20 | 8/22/2025 | 8/26/2025 | 9/22/2025** |
| September 2025* | 9/19/2025 | 8/21 – 9/19 | 9/23/2025 | 9/25/2025 | 10/20/2025 |
| October 2025 | 10/20/2025 | 9/20 – 10/20 | 10/22/2025 | 10/24/2025 | 11/20/2025 |
| November 2025 | 11/20/2025 | 10/21 – 11/20 | 11/24/2025 | 11/26/2025 | 12/22/2025** |
| December 2025* | 12/19/2025 | 11/21 – 12/19 | 12/22/2025 by 12:00 Noon*** | 12/23/2025 | 1/20/2026 |
Billing Cycle Dates: Transactions posted at the bank on these dates are posted to the Financial System in this cycle.
Transaction Reconciliation: Distribution of transactions by the reconciler to the appropriate Project ID and Account (expense) Code.
Statement Approval: Each transaction with correct Project ID information and account must have an itemized receipt from the merchant. The statement must have three unique signatures: cardholder, reconciler and approver.
| LEGEND |
| * Billing cycle ends the previous business day since the 20th falls on a weekend/holiday. |
| ** Statement deadline extended through next business day since the 20th falls on a weekend/holiday. |
| *** Due to the university holiday schedule, reconciliation must be completed by noon on this date. |
NOTE: All statements are required to be routed and completely approved by 5 p.m. on the 20th of the following month. Any statements not in by that time will be placed on hold the next business day. If a statement is late for a second time, the hold will remain in effect for four weeks from the date the statement is received and also requires a memo from the department head.
Contact Us
Questions? Email cardservices_purchasing@ncsu.edu.