Virtual Payables for Campus

Frequently Asked Questions

Q1: How do I know if a supplier is a Virtual Payables supplier?

Navigate to the Voucher Entry page and enter the Invoice Number to pull up the associated voucher. Click on the Payments tab at the top of the screen and scroll to the Payment Options section. If the Account field says ‘EPAY’ then the supplier is a Virtual Payables supplier.

Q2: How do I know if a payment has been sent to the supplier?

Navigate to the Voucher Entry page and enter the Invoice Number to pull up the associated voucher. Click on the Payments tab at the top of the screen then scroll to the BOA Payment Details section. If there is a BOA Transmission Date listed then that is the date the payment advice was sent to the supplier. If there is a date listed in the BOA File Recon Date field then that is the date that the supplier took payment. If there is a BOA Transmission Date but no date in the BOA File Recon Date field that means the supplier has been noticed to take payment but has not yet done so.

Example of where a supplier has been noticed to take payment, but has not yet done so:

Example of where a supplier has been noticed to take payment and has done so:

Q3: Who becomes a Virtual Payables supplier?
Virtual Payables is the preferred payment mechanism at NC State.  All suppliers are eligible to enroll in this payment method during the onboarding process.  

Contact Us

Have a question that’s not listed here? Please contact the Virtual Payables Administrator at ncsu_epay@ncsu.edu.