Skip to main content
NC State Home
Finance Division
Procurement and Business Services

Disposing of Property

As is required by both the NC Department of Administration and NC State regulations, all property, capital or non-capital, acquired by an NC State University department must be disposed of through the NC State University Surplus Property Office. Please review the Surplus Property Manual for instructions for detailed procedural instructions on how to surplus assets and university property.

Whenever university assets are lost, stolen, cannibalized, destroyed or traded in, specific procedures should be followed. Please refer to the Asset Management Manual for instructions on how to handle these assets. 

Disposal Requests for lost, stolen, cannibalized, destroyed or traded-in items are processed by the AM Coordinator and routed to the Asset Management Team. This process allows for the retirement of the asset in the Asset Management Module, but is not considered an accepted standard method.

AM Coordinator Role

The AM Coordinator role is required for access to the surplus disposal system. The AM Coordinator role is granted after successful completion of the Asset Management Professional certification program.

AM Coordinator FAQs

QuestionAnswer
Who is my department’s AM Coordinator?Contact your departmental business officer.
How do I obtain the AM Coordinator role? Register for the Asset Management Professional certification.
I already have the AM Coordinator role. How do I submit a Disposal Request? Access instructions for how to submit a Disposal Request.
How do I dispose of university property?Refer to the Property Tracking and Disposition Manual for instructions on how to properly transfer or dispose of university property.

Special Handling Instructions

Computers/Digital Devices

Campus departments are responsible for purging data from electronic devices that store data (e.g., copiers, iPads, cell phones, tablets, printers, scanners, projectors, etc). There are data security procedures that must be followed when disposing of electronic media/equipment.

  • Check with the manufacturer for verification if data storage exists.
  • If the device is equipped with internal storage, follow the instructions for data removal on the Cybersecurity at NC State website.
  • If the data cannot be erased, the internal storage drive must be removed before turning the device over to Surplus Property Services.
  • Once the hard disk has been erased, a verification label (5163 Word format or 5163 PDF format or 5963 Word Format or 5963 PDF format) must be attached to the computer equipment and contain:
    • Printed name
    • Signature
    • Date
    • Serial number
  • The serial number must be shown on both of the following:
  • Improperly labeled computer equipment will not be picked up for surplus.

Laboratory Equipment

All scientific, research and laboratory equipment must be assessed for hazardous materials before being delivered to the Surplus Property office.

  • Review the instructions on the Environmental Health and Safety website for more details.
  • Any laboratory equipment that is determined to be contaminated with biological material, chemicals or radio-isotopes must be decontaminated.
  • The hazardous waste manual with decontamination instructions can be found in the Manuals, Forms and FAQs section of the Environmental Health and Safety website.
  • This list of items requiring a decontamination form can be found in the Haz_Waste_Manual stored in the Hazardous Waste Google file accessed from the same page as above.

Construction Materials and Other Waste

NC State Facilities Division Recycling Services offers assistance with landfill diversion efforts of such items as cubicle furniture, built-ins, custom furniture, etc.

Vehicles

VEHICLE STATUSTYPEINSTRUCTIONS
Non-titled, Non-tagged vehicles, including any for motorized non-highway useTrucks, vans, cars and trailersHow to Dispose of Tagged Vehicles
Non-titled, Non-tagged vehicles including any for motorized non-highway useRiding mowers, four wheelers, forklifts, golf carts, skid steer, tractorHow to Dispose of Non-Tagged Vehicles

Surplus Pick-Up Requests

All surplus pick-up requests are processed in the order in which they are received through the Financial System. If there is an urgent need to have surplus property removed from your department, here are some options:

  1. Deliver the surplus items to the warehouse:
    • Call 919-515-5525 to make a delivery appointment
    • Clearly label each item with your surplus request number
    • Meet the surplus team member at the warehouse at the appointed time
    • Receive and retain a signed copy of the manifest
  2. Hire a third-party to pick up and deliver the items to the warehouse:
    • Call 919-515-5525 to make a delivery appointment
    • Clearly label each item with your surplus request number
    • Arrange for the third party to meet a surplus team member at the warehouse at the appointed time
    • Receive and retain a signed copy of the manifest

Delivery Address: 3240 Ligon St, Raleigh NC, 27607, building 161 on the campus map.

Contact Us

Materials Support Warehouse

3240 Ligon Street
Raleigh, NC 27695
Building 161 on the campus map

Hours

Monday – Friday
7 – 11 a.m.
11:30 a.m. – 3 p.m.

Call Us

(919) 515-5525

Email Us

[email protected]

Resources

Need Help?

Contact Surplus Property.