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Finance Division
Procurement and Business Services

After You Buy

Steps for after submitting your requisition.

 1. Check Requisition Status

  1. Log in to MyPack Portal and navigate to Main Menu > Financial System > MarketPlace > Manage Requisitions.
  2. Enter your requisition number in the Requisition ID field.
  3. Select Search.
  4. If there is no purchase order number, select the drop-down menu and then select Action to view approvals.
  5. Select Go.

Contact the purchasing agent responsible for this PO displayed on the screen to inquire about the status of the requisition.

2. Receive Your Goods

All MarketPlace orders require receiving within two business days of delivery. To receive an order after the shipment arrives, follow the steps outlined below.

  1. Log in to MyPack Portal and navigate to: Main Menu > Financial System > MarketPlace > Manage Receivers.
  2. All orders that require receiving will be listed. You can search for a specific order by entering the requisition or purchase order number in the search fields at the top of this page.
  3. Find the order you want to receive or reject and click on the triangle to the left of the order number. All lines of the order will be shown.
  4. Enter the date the items were received, the quantity received and choose accept or reject for each line.
  5. Only enter the amount received in the shipment; do not mark items received that have not arrived.
  6. Click the Save & Create Receipt button. A pop-up window will appear with your receiver number.
  7. Detailed instructions on receiving an order can be located in the MarketPlace Manual, Chapter 7: Receiving an Order.

3. Route Non-MarketPlace Invoices for Processing

Invoices for non-MarketPlace purchase orders should be forwarded to Accounts Payable for processing.  A purchase order number must be shown on the invoice.  You should also make a note that the invoice is “ok to pay”.  If a receiving report is required, payment will not be processed until the receiving report is completed in the financials system.

The MarketPlace has a document called the view/print version. This document can be found in the Manage Requisitions page. At the end of each order listed, there is a printer icon. When you click on the printer icon, you get an invoice-like document that can be printed and saved as documentation for your personal file. Do NOT send this document to Accounts Payable.

4. Make Changes to a Purchase Order

If no payment has been made to a PO, you can make the following changes through PO Maintain Distributions: Financial Systems > Purchasing > Purchase Orders > PO Maintain Distributions

CHANGE TYPEWHAT YOU WILL NEEDINSTRUCTIONS
Change Project1. PO Number
2. PO Line
3. New Project ID		How to Change the Fund Source/Purchase Code of a PO
Change Account1. PO Number
2. PO Line
3. New Account Code		How to Change the Fund Source/Purchase Code of a PO

Changes to POs with payments against them will need to be submitted through the PO Change Request feature. Please refer to instructions in the Purchasing Manual: Introduction to Procurement.

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