Disposition of Tagged Vehicles

To dispose of a tagged vehicle, please follow these steps:

1. Enter a Surplus Request:
   1. Navigate to MyPack Portal > Main Menu > Financial System > Assets Mgmt – Surplus or Surplus tile.
      

2. Select Surplus Request.

3. Select the magnifying glass and then select V Vehicles & Trailers.

4. Select Add.

5. Complete the blank fields:
   • Enter Contact Phone
   • Enter Pick-up Location
   • Enter Surplus Action
     1. As-is Where-is indicates the vehicle will be sold at its current location.
        1. You will need to provide an exact address, up to ten photos to post, contact email and phone number.
     2. Delivered indicates you will deliver the vehicle to State Surplus Property located at 6501 Chapel Hill Rd, Raleigh, NC 27607. You will need to contact them and make an appointment to deliver a vehicle.
     3. Pick Up indicates that NC State University Surplus can pick up the vehicle.
   • Project ID: Enter the project ID to be refunded when the items are sold.
   • Comments: Enter comments about the operational status and physical condition of the motorized equipment
   • Quantity: One per line
   • Lot Exists: Do not check
   • Description: Enter make, model, color and year of the vehicle
   • Item Category: Select the type of equipment that best describes the non-titled motorized vehicle
   • Serial #: Enter the vehicle or equipment serial number
   • Asset Tag #/CAMS #: Enter the CAMS number if one exists
   • Condition: Select a description of the physical condition

3. Additional paperwork required:
   • Print and sign the Surplus Request Form. Refer to this example.
   • Print and complete the Odometer Disclosure Statement and Checklist Vehicle Forms.
   • Email or mail to Campus Box 7225 originals of the forms.
   • If selected ‘As Is Where Is’, email at least six pictures of the vehicle to Surplus Property.
   • Attach the following photos of the vehicle: Front, back, and sides of the outside of the vehicle,the inside of the vehicle opened from the driver’s side door, the odometer, the dashboard VIN, and the last 6 digits of the VIN written on the outside of the vehicle or typed on a piece of paper and taped inside the windshield.
4. Surplus Property Office will forward the signed Surplus Disposition Form to Risk Management to document the change in insurance coverage.
5. Navigate to the Origami site and complete the notification for Risk Management. All vehicles carry insurance through the NC State Risk Management Office.